Records Doctor

Meeting Manager

Meeting Manager is a powerful administrative tool from Records Doctor that enables comprehensive management and
collection of event attendance data. Choose from a range of options when creating your event, such as speakers, guests,
event programme and agenda. Meeting Manager is web integrated to enable real-time capture of attendances from a
smartphone or tablet on the day of the event.

Meeting Manager is software package that can be used as a standalone solution or as an integrated module in the
‘Hospital Manager’ system from Records Doctor. Choose from our Cloud hosted options, or choose to integrate within your
organisation’s existing network.

System Alerts

email-iconEnsure all of your staff are informed and up-to-date with your meeting plans. Once you have confirmed your event, a group email will be automatically sent to all the eligible staff, speakers, guests and
sponsors (if applicable), informing them of their invitation.


Real-time Data Entry

mobile-device-iconMeeting manager provides a web component that enables real-time capture of data. Attendees, at the
time of the event, can register their attendance using a smartphone or tablet, by accessing a webpage
on They will be prompted to enter a unique attendance code sent by email before
confirming their status.

Detailed Reports

report-iconDetailed pre event report sent by email to all invited staff, containing information such as lists of speakers or guests attending, event programme, and agenda notes. Post event, an additional report is sent by email with the attendance statistics (with charts) and minutes or recommendations added from the person in charge of
the event.


Detailed Attendance Analysis

As part of their event invitation email, each invited staff member will receive a unique ‘Attendance Code’. This code is entered at the time of the event by the attendee, using their smartphone or mobile device, enabling them to record
their attendance.

This data-capture is recorded in the system and can be accessed at any time as part of Meeting Manager’s powerful
statistics option, providing comprehensive statistical analysis of attendances over a time period.



System Features

  • One-off or repeating events
  • Automatic email invitations
  • Real-time attendance capture
  • Detailed pre and post event reports
  • Create event programmes
  • Enable attendee feedback capture
  • Assign attendees to groups
  • Accept sponsor requests
  • Attach files to invitation emails
  • Instant statistics with charts
  • Powerful searching and reporting
  • Staff Service/Training Passport